- Report to the Executive Director;
- Provide discreet personal assistance and secretarial support to Executive Director;
- Manage daily schedules and calendar management;
- Report and flag critical issues and events that require immediate action;
- Handle correspondence, memorandum and confidential documents;
- Prepare meeting agendas and minutes, various business reports, proposals and presentation materials;
- Conduct business/marketing research, data analysis;
- Manage travel arrangements and administer expenses claims;
- Coordinate with external parties and inter-departments for high level events/programs follow-up;
- Provide all aspects of office support including but not limited to courier arrangement and work closely with the finance and administration department as to daily vendor services such as courier, stationary, office suppliers, repairing, newspaper and magazine to ensuring smooth daily office operation; and
- Other ad-hoc assignments.
- Higher Diploma or above, preferably Degree with formal secretarial training;
- 8 years or above hands-on experience in executive secretarial work;
- Excellent command of written and spoken English and Chinese including Cantonese and Putonghua;
- Proficient in MS Outlook, MS Word, Excel, PowerPoint and Chinese Word;
- Ability to work independently on multiple priorities, multi-task and priorities to meet deadlines and work under pressure;
- Excellent organizational, communication and interpersonal skills especially at senior levels;
- Mature, pro-active, meticulous and flexible; and
- Social confidence, diplomatic, good memory and capability to handle sensitive and confidential situations.
Attractive remuneration package commensurate with qualifications and experience will be offered to the right candidate. Interested parties please apply with full resume, starting availability and expected salary to firstname.lastname@example.org.
HEAD OF PROGRAMS (BUSINESS & POLICY)(CONTRACT)
- Report to the Executive Director;
- Research, development, and execution of multiple-level programs, including lectures, seminars and other program formats for sophisticated audiences on economics and business, political developments, technology, the environment, health, education, and other issues of importance to Asia;
- Development and maintenance of relationships with prospective program resources in Asia and elsewhere with a particular focus on relationships in Hong Kong. Special focus on expanding our network of opinion leaders in business, academia, government and the media;
- Administration of all programming activities including budgets, venue and logistical arrangements, publicity and outreach, and cost accounting;
- Writing, editing and utilization of communications vehicles, including program flyers, newsletters, the Asia Society website, program transcripts, research papers, etc. to extend the reach of the programs and for marketing, fundraising, and sponsorship purposes;
- Ability to work with the Asia Society membership and other community groups to ensure appropriate attendance at all programs;
- Proactive liaison with colleagues in the Asia Society in New York and at other regional centers; and
- Collaboration and integration with the Center’s membership team to ensure programs are responsive to member interests and to develop special programming for different membership categories
- Bachelor’s degree in Asian Studies, Political Science or International Relations is desirable with 6 to 8 years of relevant experience in developing and executing programs;
- Knowledge of Asia is important;
- Must have excellent English writing and speaking skills and the ability to interact with diverse publics. Cantonese and/or Mandarin are helpful;
- Candidate must have excellent organizational, writing, verbal and computer skills;
- Excellent management skills with strong ability to manage and motivate staff within the team;
- Able to work with a wide range of people and personalities, manage multiple projects, meet deadlines, and follow through on details; and
- Flexibility regarding schedule is a must as many programs are in the evenings or on weekends.
Attractive remuneration package commensurate with qualifications and experience will be offered to the right candidate. Interested parties please apply with full resume stating date of availability and expected salary to email@example.com.
All personal data collected will be used for recruitment purposes only. Applicants not hearing from us within 2 months may consider their applications unsuccessful and all personal data supplied will be destroyed within 6 months.
Are you looking for an exciting and fulfilling internship experience? This might be the opportunity you have been looking for! ASHK's internship program helps university students from all backgrounds to gain real-world experience by working alongside with ASHK employees. In addition, some of the interns gain academic credits for their studies as they join ASHK through credit-bearing partnership programs co-organized with local and international universities.
Internship opportunities are available for the following teams:
- Events & Visitor Service
- Communication and Digital Media.
- Human Resources
- Gallery & Exhibition
- Programs (Arts & Culture)
- Programs (Business & Policy)
- Strategic Development & Membership
- We accept applications throughout the year, and opportunities are available on a full or part-time basis depending on the team to which you are applying for.
- University student aged 18 or above;
- Holder of the Hong Kong Permanent Identity Card or possess a valid visa permitting internship in Hong Kong; and
- Be passionate and enthusiastic about our values and mission.
- Unpaid with allowance for each work day.
- If you are a motivated student seeking a unique internship opportunity in a dynamic environment, we look forward to your application. Please send your application with resume to firstname.lastname@example.org.
Our former interns have a lot to say about their experience at ASHK. Click here to read their stories.
Asia Society Hong Kong Center sees volunteers as valuable human resources to help strengthen our cultural, intellectual and educational platform and minimize our administration costs, which in turn allow more resources to be allocated to help outreach to the communities.
We welcome Hong Kong citizens (holders of Hong Kong Permanent ID card) who reach the age of 18 and can speak fluent English, Cantonese and/or Mandarin to join us as volunteers. Volunteers will be given the opportunity to realize their potential and their contribution to be recognized.
Volunteers can participate in various types of service, depending on their knowledge, interest and availability. No previous experience is required.
Assist at our fundraising events, advocacy campaigns, family days and public education workshops.
If you are an art lover and enthusiastic about building new connections with people, please don’t miss out this opportunity to join as our docents!
Click here for more details
Heritage Campus Tour Guide
If you support heritage conservation, join us as a tour guide and give tours to our visitors to the heritage campus.
Event-Writer for Website
If you are passionate about issues impacting the Asian region, you may give help in writing event summaries on our website.
To express our sincere gratitude to volunteers for their enthusiasm and continuous support, Appreciation Certificates and prizes will be awarded in accordance with the number of service hours a volunteer has accumulated in each financial year ending 30 June:
|Service Hours||Prize Awarded|
|Above 60 hours||Gold|
Calculation of service hour:
• One (1) docent/guided tour service = One (1) service hour
• Event volunteer = according to their actual service hours