Executive Associate to the President & CEO
SUMMARY:
This role provides executive support to the President & CEO (concurrently the President of the Asia Society Policy Institute), especially on day-to-day administrative matters. It involves working for a globally recognized principal in a high-level and fast-paced environment that requires the exercising of a high-level of discretion at all times.
RESPONSIBILITIES:
- Managing the President & CEO’s day-to-day schedule and movements in line with their priorities, including issuing meeting invitations, reminding attendees, rescheduling engagements as needed, and helping ensure the President & CEO’s schedule runs on time in partnership with the Special Assistant to the President & CEO who is responsible for executing the daily schedule.
- Working closely with the President & CEO’s advisors and the Asia Society’s managers and staff to ensure the President & CEO is fully prepared with requisite briefing materials for each engagement, and collating such material in an organized fashion where it is available.
- Making travel arrangements in accordance with the President & CEO’s entitlements and preferences, preparing itineraries, liaising with external travel suppliers and providers, maintaining contact with staff while traveling, and troubleshooting as issues arise. And working with the Senior Executive Associate to the President & CEO who is then responsible for the filing and reconciling of these expenses.
- Receiving and hosting physical visitors, fielding phone calls, and managing the President & CEO’s physical office and setup to work remotely as needed.
- Producing and handling written correspondence plus monitoring and assisting with electronic correspondence, determining its nature and urgency, coordinating internal advice as needed, and ensuring follow-up is noted.
- Supporting the President & CEO’s timely engagement with and responsiveness to trustees in consultation with the Director of Board Affairs & Strategic Engagement.
- As required, providing similar assistance in support of the President & CEO’s external roles, including with various other international institutions.
- Helping liaise with the President & CEO’s Australian-based staff, including to ensure a coherence across his multifaceted engagements.
- Other duties as assigned by the Chief of Staff to the President & CEO.
REQUIREMENTS:
- BA/MA or equivalent experience
- Minimum 5-6 years of relevant experience
- Strong attention to detail and ability to multi-task
- Excellent communication skills – oral and written
- Cross-cultural understanding
- Collaborative, team-player and results-oriented
ABOUT ASIA SOCIETY:
The Asia Society, founded by John D. Rockefeller the 3rd in 1956, is a global non-profit dedicated to identifying future pathways for Asia and the world which enhance peace, prosperity, freedom, equality, and sustainability. Headquartered in NYC, with 15 Centers located in Asia, the US and Europe, the Asia Society has a dynamic and impressive Board of Trustees of more than 70 international leaders representing thought leadership in policy, the arts, education as well as in governance and philanthropy.
Asia Society is committed to creating a diverse, inclusive, and empowering workplace. We believe that engaging staff, interns, and volunteers with diverse backgrounds enables us to better realize our mission of navigating shared futures.
Asia Society offers a generous benefits package including health, dental, and vision coverage, a 403(b) retirement plan, numerous paid holidays, tuition reimbursement, self-development hours, and more. Please visit www.asiasociety.org/about/careers and click on “Employee Benefits” to view our full benefits summary
Benefit package highlights:
- An HRA plan (fully funded by Asia Society) supplements our medical plan and covers the full annual deductible.
- After 1 year of service (1,000 hours), Asia Society contributes 6% of gross earnings to an eligible employee’s 403(b) account, regardless of whether the employee makes their own contributions.
- Asia Society offers Self-Development time off, including Self-Development Summer Fridays between July 4th and Labor Day.
Asia Society is an equal opportunity employer. Women and people of color are strongly encouraged to apply.
HOW TO APPLY:
To be considered for this role, all interested applicants must submit a completed application to the following email: [email protected].
A completed application must include:
- Resume or CV
- Cover Letter
- Salary Requirements
- Subject line containing: job title