Director, Building Services and Security Services

Location:           New York

Department:      Building Services and Security Services

Reports to:        Chief Financial Officer

Job Type:           Full-Time

FSLA Status:     Exempt

Compensation: $120,000 - $150,000

SUMMARY:

This position is responsible for ensuring the safety, health, and wellbeing of all staff and visitors to the Asia Society’s historic headquarters building at 725 Park Avenue. Working under the oversight of the Chief Financial Officer, the Facilities Director manages a 24/7 operation of a 9-story building, overseeing the building services and security departments while working closely with all other departments to ensure daily operations and events run smoothly. This position also interfaces with all NYC regulatory agencies to keep the building current with local laws and regulations, approvals, and certifications.

In addition to operational responsibilities, this person also manages a budget, looking to build efficiencies wherever possible, and prudently using the institution’s resources to ensure the most cost-effective and energy efficient operations. They oversee any construction, as well as facilities repairs or replacement, keeping management informed in advance and proactively avoiding any loss of operations in any area. This position also works closely with Museum staff in art installation, de-installation, renovations, and related climate control parameters; as well as with events teams in a space that supports over 150 high-level events and rentals annually.

RESPONSIBILITIES:

  • Oversee building maintenance and security staff, as well as janitorial and other building service providers (e.g., plumbers, technicians, service providers, elevator technicians, engineers, etc.); monitor and manage systems for HVAC and electrical (with building engineers), security and alarm; building permits and insurance plans and service contracts.
  • Advise senior management on any regulatory, safety or technology challenges, changes or opportunities.
  • Ensure that exacting temperature and humidity standards for Museum artwork are monitored and maintained. 
  • Maintain oversight of security supervisors, as well as, security officers.  Assist in identifying security initiatives and work to consistently to update security guidelines and procedures. Assist the Security Manager in setting goals and planning for the future. Oversee needed safety training of staff, for instance fire drills and active shooter training.
  • The Director is also responsible for the maintenance and management of all storage excluding art.
  • Prepare and monitor facilities budget and expenses, and use creativity in working within budget constraint, especially dealing with unexpected repairs
  • Ensure compliance with New York City codes, regulations and laws
  • Other duties as assigned

REQUIREMENTS:

  • Required licenses and certifications: NYFD Refrigeration Machine Operators License (includes Q01), Fire Safety Directors Certificate, S-12 Sprinkler and S-13 Standpipe Systems Certificates and all other NYFD required certificates for a high-rise building.
  • BA in facilities management, engineering, business administration or relevant field or 7-10 years of experience working in a museum, higher education institution, or similar type of facility. A minimum of two years of security experience.
  • Excellent understanding and knowledge of facilities issues including HVAC, electric, plumbing, painting, and carpentry
  • Familiar with HVAC-BMS and Building Management Software
  • Ability to read schematic designs and blueprints.
  • Familiarity with current New York City/State codes and safety regulations.
  • Experience in operating budget management for building and security departments, building capital budgets, and purchasing and securing competitive bids
  • Significant leadership and team building experience and ability to communicate effectively with people at all levels.
  • Excellent analytical/critical thinking and ability to solve problems.
  • Excellent verbal and written communication skills
  • Excellent organizational, project management, and interpersonal skills
  • Ability to function effectively in a team-based environment
  • Ability to solve problems creatively and formulate/implement process improvements
  • Ability to manage multiple priorities in a fast pace, changing environment, exercising independent judgement to plan and prioritize a diverse workload
  • Detail oriented, self-motivated, and able to take initiative, work independently from both written and verbal work orders
  • Proficiency in Microsoft Word, Excel, and Outlook.
  • First Aid/AED Certified
  • Ability and availability to work some nights and weekends/respond to emergencies both during the day and after hours, as needed.

COMPENSATION:

Salary Range: $120,000 - $150,000

Compensation within this range is determined by skills, experience, and organizational equity. 

Asia Society offers a generous benefits package including health, dental, and vision coverage, a 403(b)-retirement plan, numerous paid holidays, tuition reimbursement, self-development hours, and more. Please visit www.asiasociety.org/about/careers and click on “Employee Benefits” to view our full benefits summary 

Benefit package highlights: 

  • An HRA plan is available to supplement our medical plan. 
  • After 1 year of service (1,000 hours), Asia Society contributes 6% of gross earnings to an eligible employee’s 403(b) account, regardless of whether the employee makes their own contributions. 
  • Asia Society offers Self-Development time off, including Self-Development Summer Fridays between July 4th and Labor Day. 

ABOUT ASIA SOCIETY:

Founded in 1956, Asia Society’s purpose is to navigate shared futures for Asia and the world across policy, arts and culture, education, sustainability, business, and technology. We provide a platform for dialogue and encourage a diversity of views as we try to find the most effective ways forward. Headquartered in New York City, the organization has thirteen other Centres around the world, a global staff of over 200, and an annual global operating budget in excess of $44m.

With a problem-solving mandate, the Asia Society Policy Institute (ASPI) is a think- and do- tank that tackles major policy challenges confronting the Asia-Pacific in security, prosperity, sustainability, and the development of common norms and values for the region.

HOW TO APPLY:

To be considered for this role, all interested applicants must submit a completed application to: facilitiesjobs@asiasociety.org.

A completed application must include:

  • Resume or CV;
  • Cover Letter;
  • Include the job title in the subject line.

Resumes without cover letters will not be accepted. No phone calls, please. Only those candidates considered for an interview will be contacted. Please regard your resume as having been received unless your email is bounced back.

Asia Society is an Equal Opportunity Employer who values diversity in the workplace. Women and people of colour are strongly encouraged to apply.