Coordinator, People and Culture

Department:   People and Culture

Reports to:   Director, People and Culture

Job Type:     Full-Time

FLSA Status:  Non-Exempt

Salary Range: $44,000 to $60,000

SUMMARY:

As a member of the People and Culture team, this role will contribute to Asia Society becoming an “Employer of Choice” for a workforce with competitive salaries, a generous benefits package, modern human resources systems and technologies, professional development opportunities, and an inclusive, collaborative, engaging, and rewarding work culture.

This role assists and supports the Director with recruitment, talent management, benefits and compensation, staff recognition, and administrative functions. This role also coordinates the volunteer and intern programs and the Mindfulness Meditation program.

RESPONSIBILITIES:

Recruitment:

  • Post and update job postings.
  • Review applicants for job suitability.
  • Coordinate interview logistics.
  • Handle candidate reference checks.
  • Draft offer letters.
  • Process visa and green card applications, as required for new hires.
  • Review and maintain invoicing for recruitment-related activities.

Benefits and Compensation:

  • Coordinate day-to-day administration for benefit plans including health insurance, retirement and fringe benefits, life insurance, worker’s compensation, disability and leaves of absence.
  • Provide administrative support during open enrollment periods.
  • Make entries into Paycom HRIS and assist with payroll preparation.

HR Administration:

  • Update staff listings, email and distribution lists, and floor plans.
  • Maintain electronic (Jot) forms related to interns and staff events.
  • Maintain employment-related records and documents, including handbook policies.
  • Respond to employment verification requests.
  • Coordinate the onboarding and offboarding processes.
  • Assist in preparing federal, state, and local government compliance reporting.
  • Process vendor invoices.

Events and Recognition:

  • Participate in the Staff Events Committee and coordinate staff appreciation events.
  • Coordinate wellness events and initiatives.
  • Administer length-of-service, spot bonus, and annual staff awards.
  • Manage communications (invites, reminders, mailing list) for Mindfulness Meditation Program.

Interns and Volunteers:

  • Coordinate staff requests for interns, volunteers, and docents.
  • Handle requests for references and other information.
  • Review volunteer applications and interview prospective candidates.
  • Conduct onboarding and review policies and procedures.
  • Plan recognition events and other social gatherings.
  • Coordinate the Endowment for Educational Opportunity Intern Program.

Additional Duties:

  • Contribute to organizational culture, performance management, talent development, and DEIA initiatives.
  • Provide recommendations for process improvements.
  • Other duties, as assigned

REQUIREMENTS:

  • Bachelor’s degree in a related field (Human Resources, Organizational Development, Business Management, etc.) and two to three years related work experience, or a Master’s degree in a related field with 1-2 years of experience.
  • HR Certification (PHR, SHRM- CP, etc.) a plus
  • Strong, outgoing, team player with good communication and emotional intelligence skills
  • Excellent customer service work attitude
  • Ability to work with all levels of staff and maintain confidentiality, when required
  • Ability to evaluate processes for efficiency, make suggestions, and implement changes 
  • Proficient with Microsoft Office Suite
  • Experience with payroll and HR software preferred

ABOUT ASIA SOCIETY:

Asia Society, founded by John D. Rockefeller the 3rd in 1956, is a global non-profit dedicated to identifying future pathways for Asia and the world which enhance peace, prosperity, freedom, equality, and sustainability. Headquartered in New York City, with 15 centers located in Asia, Europe, and the U.S., the Asia Society has a dynamic and impressive board of trustees of more than 70 international leaders representing thought leadership in policy, the arts, and education as well as in governance and philanthropy.

Asia Society is committed to creating a diverse, inclusive, and empowering workplace. We believe that engaging staff, interns, and volunteers with diverse backgrounds enables us to better realize our mission of navigating shared futures.

Asia Society offers a generous benefits package including health, dental, and vision coverage, a 403(b) retirement plan, numerous paid holidays, tuition reimbursement, self-development hours, and more. Please visit asiasociety.org/about/careers and click on “Employee Benefits” to view our full benefits summary.

Benefit package highlights:

  • An HRA plan is available to supplement our medical plan.
  • After 1 year of service (1,000 hours), the Asia Society contributes 6% of gross earnings to an eligible employee’s 403(b) account, regardless of whether the employee makes their own contributions.
  • The Asia Society offers Self-Development time off, including Self-Development Summer Fridays between July 4th and Labor Day.

HOW TO APPLY:

To be considered for this role, all interested applicants must submit a completed application to: kkehrer@asiasociety.org.

A completed application must include:

  • Resume or CV
  • Cover letter
  • Salary requirements
  • Subject line: Coordinator, People and Culture

Asia Society is an Equal Opportunity Employer who values diversity in the workplace. Women and people of color are strongly encouraged to apply.